A lot of work and not much reward. I have about 1000 orchids and the only record I have is the plant tags.....they are so easily mislaid during the repotting process so I end with Unknowns.

Some people even record how much they paid for plants and keep records by hand.

I do keep a lot of records because I am the general dogsbody at a local orchid society. That is over 20,000 records in a database going back years. These records are needed to print info. in bulletins and to work out the Annual Pointscore winners in various categories.

Maybe keep photos in something like Flickr, You can easily put them into Albums that would be pertinent to your collection.

Thanks Arthur!

Evernote. It's fully xml compatible so you can make whatever forms you need. You can drag and drop images, files, spreadsheets, etc into notes. Text in images is searchable. You can have multiple notebooks. It's free, but the upgrade to pro is worth it for the sharing. My wife and I share a notebook called 'home' that has a grocery list etc.