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elisalinscott

Proper etiquette when asking builders for a bid?

11 years ago
When seeking out 2 or 3 bids on a unique plan to build a house, mostly drawn but not ready for the permit stage, how many builders is it appropriate to ask for a bid at once? I live in a tight-knit community and I am concerned that builders might not put too much diligence toward putting together a bid if they know I am not committed to them in getting my project into budget.

Comments (24)

  • 11 years ago
    last modified: 11 years ago
    You don't get bids on an unfinished design. Ever. If you want a feasability budget check as the design goes along, then you pick one contractor, and you pay him for his input.

    When the project is finally therough design phase, be prepared to pay for bid developments as well if the design is outside the norm.
  • PRO
    11 years ago
    The whole point of bids is to choose a builder and they know that if you are concerned go outside you community for a builder if the builders in your community are pros they understand the system. I would however have a professional set of plans not something sketched out on a piece of paper before getting bids this always looks like you are serious and will get a more concrete bid from all. the other thing is know your budget and be realistic about what you can get in your area for that money.
  • 11 years ago
    thank you sophie and Patricia. I have professional plans drawn and the design is finished w/elevations except I want to move the stairs. The electrical and plumbing is not put in the design, yet. In my area, it seems builders don't need all the details to give a bid. And each of them take 2-4 weeks to come up with one. This is why I want to ask more than one at a time. What does "bid developments" mean? Design is unique, but not unusual if that makes sense.
  • 11 years ago
    I'd have your plans finalized and get a cut sheet of all materials. I'd even pick out your fixtures now. You don't need an electrical, low voltage, HVAC, or plumbing plan but it is helpful. You can draw on the plan what you want and where. Make sure you draw it exactly as you want or they will hit you with expensive change orders. If you don't go into the bids with everything nailed down it will be hard to compare the bids apples to apples and you will end up paying more down the road on the low bid most likely.
    elisalinscott thanked delyanks
  • 11 years ago
    what's a "cut sheet?"
  • 11 years ago
    It's a list of all the materials and info on materials being used for your project.
    elisalinscott thanked delyanks
  • 11 years ago
    The more complete your package is, the more accurate the estimate will be. My experience has been that the builder will fill in the blank with the lowest cost alternative in order to keep the estimate as low as possible. For example, my architect did not specify what kind of railing would be used on the stairway. In my mind I was thinking a welded steel industrial type look. The first builder to do an estimate assumed the stairway enclosed by sheetrock half-wall. Very much difference in price.

    Also, your architect or designer should provide a good electrical plan including lighting. Again, if nothing is submitted, the builder will assume standard allowances which may not be what you want. A good lighting/electrical plan can be somewhat expensive. You may want something better than 6" cans plunked here and there and surface mount dome lights in the centers of the bedrooms.

    We worked with the architect to eventually spec out all materials and fixtures etc to within 90% complete. We got two formal estimates and 3 ballpark estimates. (I believe some contractors gave ballparks because they were too busy already - they were quite high). There are still some unknown variables but manageable. So far the work is coming in according to the plan.

    Good luck!
    elisalinscott thanked User
  • 11 years ago
    last modified: 11 years ago
    Oh, and as for how many...this was a long process. Longer than I expected honestly. I did not want to ask a whole bunch of people so I asked two, then when one came back with just a ballpark and not much enthusiasm for the project I asked two more, then one more. I went with the last one! So far a good decision. He was from a neighboring city. The ones closest to the land were the most expensive I found...and less likely to want to fix the contract.

    Also call the references. People say they do this but they actually don't.
  • PRO
    11 years ago
    Hi we do both design and build. its not uncommon to get an average sq ft price for building an addition in my area.Once you know the average cost to build that will help you determine the sq footage you can afford. always add an additional 5K for each additional bathroom as a quide.
    we usually give a number for design and engineering but its expected that that these plans once done may be bid on by other contractors.What usually happens if you like the relationship during the design process you will more likely want the same contractor to do the job because he has gained your confidence.
    Ray.
  • PRO
    11 years ago
    I would get three bids. In fairness, let each person know that is what you are doing. I would also suggest that you have your plans nailed down pretty well or the contractors have to "fill in the blanks" as suggested above. You will have apples and oranges and will be no better off than where you are now. Electrical and HVAC are both big numbers so make sure you go ahead and have something specified for those - maybe not brand of HVAC units but know what efficiency rating you are willing to pay for and what is generally used in your area. Remember that bath fans and kitchen ventilation are part of HVAC and these are areas where you should not go cheap. Go ahead and do homework on really good quality, quiet fans. Doors, windows, siding and roofing are huge numbers and these should already be specified before getting bids. If each bidder does not get the same specification sheets, then you cannot compare the bids. Good luck and have fun.
    elisalinscott thanked Brickwood Builders, Inc.
  • 11 years ago
    Hi Prop. Serv. We worked with a builder and we didn't like the relationship during the design process. Basically, the design is done but it still needs work and I would like to see it in a 3D program. So I found a couple of builders that have a 3D program, but I am wondering if I should as only one at a time for a bid or if I can ask both at the same time?
  • PRO
    11 years ago
    We do 3D work, but not unless paid for it. It is not part of the "free quote". It is a very time consuming task so I would guess that you will not get anyone to tackle that without an agreement with them and paying something for it.
    elisalinscott thanked Brickwood Builders, Inc.
  • PRO
    11 years ago
    I agree with Deborah on that point, 3D takes time if you are willing to pay extra for it.its more important to nail down all the plans and changes first and finish the engineering before worrying about the 3D.Some software does do plans and 3D in one but not always.
  • PRO
    11 years ago
    With respect, you are not at a point to seek bids. Your design work is incomplete. You have changes that you want to make, and major portions of the projects have not been specified. You have several months of design development left with an architect to go before you are able to approach contractors for a build. If you approach them now, you will not be getting any useful information, and you risk alienating them when the project is better put together down the road. A floor plan is only 1/3 to 1/2 of a building plan. The framing plan, engineering for proper load, millwork specification, HVAC specifications and all the rest of the specifications are the other part of what home design services are all about..
    elisalinscott thanked User
  • 11 years ago
    Girsh, I can't thank you enough in your time you took to detail your response to me. I wish I had this a year ago. This morning, I am meeting with a potential builder and your guidance is invaluable to me. I definitely feel I know how to provide structure at this meeting and specify my expectations. That brings relief in itself. Maybe now I can enjoy this process more.
  • PRO
    11 years ago
    Hi Elisa, How did your meeting go with the builder?
  • PRO
    11 years ago
    I haven't run into this much lately. I agree with picking out everything. I have lost cabinet jobs on price and have had the customer mournfully come to me later stating they didn't get what they wanted from the "Other guy".
  • 11 years ago
    Hi Girsh, thank you for asking. It went very well. I felt more focused about what I was looking for in a builder and what to expect. He said he will give me a "preliminary estimate" in 3 weeks based on my wish list of finishes and the basic plan I have thus far. He made a date already to sit down and go over this estimate which is Dec. 2. He said he will also help met get into budget at this meeting, too. I met with a 2nd builder today and pretty much the same thing. So now I wait.
  • PRO
    11 years ago
    I am glad it went well for you and you have gotten the focus you need. With the holidays and winter approaching (busy time), its not out of the ordinary to wait 3 weeks for an estimate. If you are happy with the contractor and he is willing to hold your hand throughout the estimating and plan completion cycle, you have done well. Best of luck and success!
    elisalinscott thanked GIRSH DEVELOPMENT INC
  • 11 years ago
    Grish, what did you mean by "willing" to hold my hand throughout the estimating and plan completion cycle? Is that not something I should expect from a builder? this is important as I thought I could rely on the builder for this. thanks again for the advice.
  • 11 years ago
    That's not a builder's role. That would be the fox guarding the henhouse. That role of advocate is traditionally filled by a full service architect.
  • 11 years ago
    Except when the architect and builder are working together to maximize revenue.
  • PRO
    11 years ago
    elisalinscott, what I meant was that it seems as if your plans need some more significant work. Many builders would not invest the time to guide you through this process and would rather wait until you have all of your material ready. Most of the time I tend to take the opposite approach. I would rather be able to help guide the client in the completion of their plans and show the client my knowledge, credibility and desire to built their home. The architect is supposed to produce the plans per the client's design intent. However, it often helps ot have a builder with field experience to comment on cost and potential complexity of part of the design. Even though something may look great, and accomplish design intent, it may blow the budget. This is where, very often, the builder, working together with the architect and client, can add tremendous value to the project.

    I think it is a good trait to have as a builder. To that end, if the builder you like is going to expand that time and energy before construction begins, it is a good thing.
    elisalinscott thanked GIRSH DEVELOPMENT INC